Calculator
Repair spend per door calculator
Turn last year of vendor invoices into a per unit number you can compare, budget against and defend at renewal time.
Free tools
Calculators for owners of 2 to 40 rental units
Two numbers decide whether your maintenance operation is healthy: what it costs per door and what it costs you in hours.
Most small landlords track repair spend once a year, at tax time, in a lump. That hides the two things worth knowing. First, whether your cost per door is drifting up because a building is aging past its systems. Second, whether the after hours premium you keep paying is a plumbing problem or a response time problem. The repair spend calculator splits both out from numbers you already have on your invoices.
The second calculator is about your time. Coordinating a maintenance ticket is not the repair, it is reading the report, calling a vendor, arranging access with a tenant who works days, and chasing the invoice. Multiply that by a realistic ticket rate per unit and the weekly hours surprise most owners. Both tools run in your browser, nothing is stored, and the defaults reflect a typical small multifamily portfolio so the page shows a real answer before you change anything.
Calculator
Maintenance workload and hours calculator
See the ticket volume your doors will produce this year and how much of your available time coordinating them will consume.
Working document
The landlord repair record template
One page per work order that captures the four dates and the two photos a deposit case, a code file or an insurance question will ask you for.
Why the repair math here is open with no sign up
Every owner with a few doors already does this arithmetic by hand, usually in April with a shoebox of vendor invoices on the kitchen table. Add up the plumber, the electrician and the paid handyman hours, divide by the number of units, then try to remember how many of those were the 10pm calls that carried a night rate. The workload sum gets scribbled the same way: tickets a year times the time it takes to read a report, judge severity, call a trade, send the entry notice and chase the invoice. Asking for an email address before showing you a sum you were going to work out on the back of a rent roll would be an odd way to start.
So both calculators run in your browser, nothing is stored and there is no account. They are worth keeping even if you never open a ticket in LeakTicket. The per door figure gives you a number that travels between a 1960s garden building and a newer duplex, plus the monthly reserve that turns a failed water heater into a budget line instead of an event. The workload figure tells you whether the evenings you set aside actually cover the tickets your units will send you this winter. Print both, take them to an insurance renewal call or the conversation about handing part of the portfolio to a manager, and let the minutes per ticket be argued over. That argument is the useful part.
Check these numbers against your own invoices
A calculator gives you an estimate, your closed work orders give you the truth. Bring last year of vendor invoices and a door count to a short walkthrough and we will show which part of the per door figure is after hours premium and which part of the weekly hours is time spent looking things up. You will also see what changes at the tenant end, which is the piece a spreadsheet never shows.